19 Jun 09 Reduce the Size of your PowerPoint File for e-mail

Problem:I just made a slide show of my honeymoon to Hawaii with PowerPoint. I want to share it with my friends and relatives. However, it is too big to send as e-mail attachment. What shall I do？

Solutions:You need to reduce the size of your PowerPoint slideshow. The following solutions will help you reduce the size of your PowerPoint.

1. Change graphics file formats to reduce the size of PowerPoint:

There may be many images in graphic formats like bitmap (.bmp) in your PowerPoint presentation. You can open bitmap images with a program like Microsoft accessory tool -Paint to converts images and save them in one of the following graphic file formats: jpg, gif, tif, wmf to make your presentation smaller. Once your images have been saved under another format, you can reinsert it into your slide.

It is a little time-consuming to save all the images again if there are lots of pictures.

2. Use file Save as:

This method can reduce the size of the file by up to 50% in some cases.

Step 1: Open the PowerPoint slide show.

Step 2: Click Microsoft office button .

· Under the pop-up window click save as arrow.

· In the file type dropdown list Choose PowerPoint presentation.

· Type a new name and click save.

3. Compress Pictures in PowerPoint:

Compress pictures in your presentation, then you can optimize the size by compressing pictures.

Step1:click the picture to bring up the Picture Tools .

· Under the picture tool tab just Click Format.

· In the Adjust group click Compress Pictures.

Step2: on the Compress Pictures window choose the Options…

Step3: on the Compression Settings window:

· Compression options: automatically perform basic compression on save and delete cropped areas of pictures.

· Target output: Choose E-mail (96 ppi) output to reduce the size of PowerPoint Click ok.

4. Converting your PowerPoint presentation to flash:

You could try to convert your presentation to Flash and send the Flash file to others. The music will be embedded in Flash presentation. And then the flash slide show could be show on other computers without any problems.

Some third party presentation tool such as Wondershare PPT2Flash Standard can help you do this work. You can convert it with one click. Of course, all the original effect can be retained in Flash. Alternatively, you can also convert your PowerPoint presentation to video.

Note:If your slide show is too large with hundreds of MB, you may also consider saving it on DVD for distributing and sharing. Wondershare PPT2DVD would help you save your PowerPoint slide show to DVD with music and all animations retained.