01 Aug 08 PowerPoint Video Issues–How to Insert Video into PowerPoint and Deliver It Well

 Using video clips to show concrete examples in PowerPoint presentations such as business meeting, courseware and some family celebrations is a great idea. It promotes active cognitive processing, which is the natural way people learn. So I want to descript a simple question asked in yahoo answers frequently, that is, how to insert video into PowerPoint in MS PowerPoint 2007and how to reliably deliver the PowerPoint presentation contains video clips. This is a frequent problem that the video can’t play on other’s computer you sent to while it can play well in your own computer.

Part 1: How to insert video into PowerPoint?


When inserting video clips into PowerPoint 2007, you have 2 choices. You can insert video clips from your own file or from clip organizer into PowerPoint. PowerPoint automatically has motion clips in the Clip Gallery. Motion clips are like clip art except the images that include animation. This animation can be seen when you run the slide show.

Insert video into PowerPoint presentation from my own file

At first you must download the video you appreciated from the website, and remember, put the video clip and your PowerPoint presentation in the same folder. The most suitable formats to insert into PowerPoint are WMV. AVI, MPG.  ASF is also fine but it depends on your codec, a codec is a device or program capable of encoding and/or decoding a digital data stream or signal. OK, now, let’s start.

1.       View the appropriate slide in normal view which you want to insert the video clip in.

2.       From the insert tab, click the pull-down list, click movie from file, then insert movie dialog appeared, choose the right video file.

3.       Then the alert box appears asking how you want the movie to start. To play the movie automatically, click automatically. To start your movie by clicking the mouse, click When Clicked.

Insert video clip into PowerPoint presentation from clip organizer

A: In the clip organizer, there are many simple and vivid video clips we can enjoy.

1.       From the insert tab, click the movie icon and choose movie from clip organizer, The Clip Art task pane appears with all choices displayed.

2.       Search for clips by keyword in the search text box, click the right video then the video appeared in your slide.

Part 2: How to delivering PowerPoint with video embed well?

Someone may be confused by this question, the video and audio can be played smoothly on their own computers but when sent to others, the video and audio cannot be work.

Previously, I have mentioned that you should put the video clips and your PowerPoint presentation in the same folder, when send your presentation to others, zip the folder to a package, and then sent the packed file rather than the sole presentation. In fact, video clips are not embedded in PowerPoint, but linked to PowerPoint. If PowerPoint cannot find the video clips in slides, of course, it cannot be played.

OK, you did everything as I said in order to share your presentation with your friends, but, unfortunately, some of your friends don’t have PowerPoint installed. Can they view your presentation?

Convert your PowerPoint to video. Yes, it is possible. And this is the most popular method that helps you deliver your presentation widely. After converting your PowerPoint presentation to video you can podcast your presentation on YouTube, your website, blog, and even view it on TV.

There are many converters that can convert the PowerPoint to video format. If you input “convert PowerPoint to video” in Google search toolbar, you will find hundreds of thousands of results.

The tool, Wondershare PPT to Video,  can convert PowerPoint presentations to almost all popular video formats such as MPEG, AVI, MP4, WMV, MOV, 3GP with high quality. Besides, you can burn the converted video to DVD with a third-party burning program such as Nero. Of course, this is only one instance out of many, you can have more attempts.

Last but not the least is, when inserting video into PowerPoint, you should choose the suitable videos and in order to make your Point, or something worth seeing, you should remove something in the video which are confusing, boring and unnecessary or something will distract your audience. May it is another tip we should pay more attention to.


Reader's Comments

  1. |

    Thank you, this was very informative.

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