19 Jun 09 Reduce the Size of your PowerPoint File for e-mail

 

Problem:I just made a slide show of my honeymoon to Hawaii with PowerPoint. I want to share it with my friends and relatives. However, it is too big to send as e-mail attachment. What shall I do？

Solutions:You need to reduce the size of your PowerPoint slideshow. The following solutions will help you reduce the size of your PowerPoint.

1. Change graphics file formats to reduce the size of PowerPoint:

There may be many images in graphic formats like bitmap (.bmp) in your PowerPoint presentation. You can open bitmap images with a program like Microsoft accessory tool -Paint to converts images and save them in one of the following graphic file formats: jpg, gif, tif, wmf to make your presentation smaller. Once your images have been saved under another format, you can reinsert it into your slide.

It is a little time-consuming to save all the images again if there are lots of pictures.

 

2. Use file Save as:

 

This method can reduce the size of the file by up to 50% in some cases.

Step 1: Open the PowerPoint slide show.

Step 2: Click Microsoft office button .

·         Under the pop-up window click save as arrow.

·         In the file type dropdown list Choose PowerPoint presentation.

·         Type a new name and click save.

 

3. Compress Pictures in PowerPoint:

 

 Compress pictures in your presentation, then you can optimize the size by compressing pictures.

Step1:click the picture to bring up the Picture Tools .

·         Under the picture tool tab just Click Format.

·         In the Adjust group click Compress Pictures.

Step2: on the Compress Pictures window choose the Options…

Step3: on the Compression Settings window:

·         Compression options: automatically perform basic compression on save and delete cropped areas of pictures.

·         Target output: Choose E-mail (96 ppi) output to reduce the size of PowerPoint Click ok. 

4. Converting your PowerPoint presentation to flash:

 

You could try to convert your presentation to Flash and send the Flash file to others. The music will be embedded in Flash presentation. And then the flash slide show could be show on other computers without any problems.

Some third party presentation tool such as Wondershare PPT2Flash Standard can help you do this work. You can convert it with one click. Of course, all the original effect can be retained in Flash. Alternatively, you can also convert your PowerPoint presentation to video. 

Note:If your slide show is too large with hundreds of MB, you may also consider saving it on DVD for distributing and sharing. Wondershare PPT2DVD would help you save your PowerPoint slide show to DVD with music and all animations retained.

18 Jun 09 How can I view PowerPoint 2007 files on the computer with PowerPoint 2003?

Problem

I just completed my photo slide show with PowerPoint 2007 and I want to share it with my best friend. However, she only has PowerPoint 2003 on her computer.

How can we view PowerPoint 2007 slide show on the computer with PowerPoint 2003?

Solutions

1. Resave the PowerPoint 2007 presentation in PowerPoint 97-2003 format.

  Step 1: Open the PowerPoint slide show.

  Step 2: Click Microsoft office button, and click Save as. Then choose PowerPoint 1997-2003 presentation in the file type dropdown list.

 

2. Use the Package a Presentation for CD feature in PowerPoint 2007.

You can package your presentation to the CD for distributing freely. To packages a presentation for CD, do the following:

Step1: In PowerPoint, open the presentation that you want to package.

Step2: Click the Microsoft Office Button, point to the arrow next to Publish, and then click Package for CD.

Step3: In the Package for CD dialog box, click Options, and then select the options that you want.

Step4: Click Copy to CD.

  

Disadvantages of the solutions above:

Some of the effects in PowerPoint 2007 would be lost. The solutions below can solve the problems caused by version difference and avoid the missing problem.

 

3. Download and install the Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 file formats.

For more details please check it out below:

http://www.microsoft.com/downloads/details.aspx?FamilyId=941B3470-3AE9-4AEE-8F43-C6BB74CD1466&displaylang=en 

 

4. Download the free PowerPoint Viewer 2007 directly from Microsoft Office Online

For more details please check it out below:

http://www.microsoft.com/downloads/details.aspx?FamilyId=048DC840-14E1-467D-8DCA-19D2A8FD7485&displaylang=en

 

5. Use some third-party tools to convert and burn PowerPoint presentation to DVD

Wondershare PPT2DVD enables users to convert existing PowerPoint presentations to dynamic DVD with stunning DVD menus or popular video movies with ease .After conversion, you can view your PowerPoint slide show on TV or on PC like a movie without any version difference or compatible problem. What’s more, you can even choose to create DVD to play in manual mode which enables you to navigate the slide show using remote control on TV or mouse on PC.

You can download PowerPoint to DVD burner and have a try right now.

Hope it helps.

 

Enjoy it, share it!